Gmail basics: How to Create & manage spaces in Gmail?

 

You can create a space for ongoing and long-term conversations.

When you create a space, you can:
Name the space.
Split the conversation into threads.
Invite people or groups.

Important: To add someone to a space, they must have a personal, work, or school account. If they don't, learn how to create a Google account.

Create a space in Gmail

• Open Gmail.
• Next to "Spaces", click add .
• Click Create space.
• To resize this section, at the top of "Spaces," drag up or down.
• To add a space avatar, click Choose an emoji select an emoji. If you don't select an emoji, a default letter avatar will be used instead.
• Enter a space name.
• To add a person or group to the space, enter the name, email, Google Groups, or select suggested contacts to invite.
• Optional for Workspace users: To invite external people into the space, check Allow people outside of your organization to join.
• Important: After you click Create, you can’t change this action.
• Repeat for each invitee.
• Click Create.

Turn a group chat into a space

• If you created a group chat, you can turn it into a space. When you use a space, you can name the space, share files, and assign tasks with other people in the space.
• Go to Google Chat or your Gmail account.
• From the Chat panel, find and click the group chat you want to change to a space.
• At the top, next to the group chat name, click the Down arrow Turn this chat into a space .
• Add a space name. To add an optional space icon, click Add .
• Click Done. A notification confirms your chat is now a space, and notifies members in the group of the change.After you make the change, you can find chat, files, and tasks tabs in your space.
• Tip: You can add and remove people from a space at any time.

Delete a space

• Important:
• You can only delete a space if you’re the space creator.
• When you delete a space, all messages and tasks in the space are deleted. Permissions on Drive files are removed, but the file isn’t deleted.
• Once a space is deleted, you can’t recover it.
• This feature might not be available on your work or school account.
• Go to Google Chat or your Gmail account.
• Open the space that you want to delete.
• At the top, next to the space name, click Down arrow Delete space Delete.

For Android

Create a space in Gmail

• Open the Gmail app .
• At the bottom, tap Spaces New Space.
• Tap Create a space.
• Enter a space name and tap Done .
• Optional for Workspace users: To invite external people into the space, check Allow people outside of your organization to join.
• Important: After you tap Create, you can’t change this action.
• Tap Add People & bots.
• Enter the name, email, Google Groups or select suggested contacts to invite.
• Repeat for each invitee.
• Click Create.

Turn a group chat into a space

• If you created a group chat, you can turn it into a space. When you use a space, you can name the space, share files, and assign tasks with other people in the space.
• Open Gmail.
• At the bottom, tap Chat .
• Find and tap the group chat you want to change to a space.
• Next to the group chat name at the top, tap Options Turn this chat into a space .
• Add a space name. To add an optional space icon, tap Add .
• Tap Done. A notification confirms your chat is now a space, and notifies members in the group of the change.After you make the change, you can find chat, files, and tasks tabs in your space.
• Tip: You can add and remove people from a space at any time.

Delete a space

• Important:
• You can only delete a space if you’re the space creator.
• When you delete a space, all messages and tasks in the space are deleted. Permissions on Drive files are removed, but the file isn’t deleted.
• Once a space is deleted, you can’t recover it.
• This feature might not be available on your work or school account.
• Open the Gmail app .
• At the bottom, tap Spaces .
• Open the space that you want to delete.
• At the top, tap the name of the space.
• Tap Delete space Delete.

The steps are same for iOS.